T&C Membership Agreement
Membership Management
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Transferability: Memberships may be transferred to another person for the transfer fee listed above.
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Ongoing Agreement: This is an ongoing membership that continues after the initial term until you provide written notice of termination.
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Loyalty Pricing: Essential Fitness rewards continuous membership with lifetime price protection.
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Payment: All fees must be paid on time to maintain your active membership status.
Access & Security
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FOB Key Policies:
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FOBs must be presented and scanned upon each gym entry
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FOBs must never be loaned to anyone
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FOBs remain the property of Essential Fitness QLD Pty Ltd at all times
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Lost or stolen FOBs must be reported to staff immediately
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Membership Suspension
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Suspension Allowances:
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12-month or Direct Debit memberships: up to 4 weeks suspension
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6-month or Direct Debit memberships: up to 2 weeks suspension
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3-month memberships: up to 1 week suspension
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Monthly memberships: no suspension available
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Facility Rules
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Footwear: Closed-toe footwear must be worn in the facility at all times.
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Hygiene: Towels must be used on all machines and benches during use.
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Children's Policy:
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Children under 12 may only use equipment under direct instruction or supervision of a Personal Trainer
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Children are not permitted in the upstairs area during classes
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Health & Safety
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Health Disclosure: If you believe participating in fitness activities poses a risk to your health, you must inform staff in writing immediately.
COOLING OFF PERIOD & CANCELLATION POLICY
48-Hour Cooling Off Period
You have 48 hours from the date of signing to cancel this agreement without penalty. All fees paid will be refunded less an administration fee. Cancellation notice must be submitted via email or our official cancellation form.
Cancellation After Cooling Off Period
After the 48-hour cooling off period, membership fees are non-refundable except in the following circumstances:
You must provide both:
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Written notice of termination, AND A medical certificate from a qualified medical practitioner confirming you have a permanent illness or physical incapacity that prevents you from using our fitness services
If approved, refunds will be calculated based on the unused portion of your membership fee, less the applicable termination fee.
Termination by Management
Essential Fitness reserves the right to terminate your membership immediately if you breach any of these terms and conditions. No refund will be provided in cases of termination due to member breach.
-
Transferability: Memberships may be transferred to another person for the transfer fee listed above.
-
Ongoing Agreement: This is an ongoing membership that continues after the initial term until you provide written notice of termination.
-
Loyalty Pricing: Essential Fitness rewards continuous membership with lifetime price protection.
-
Payment: All fees must be paid on time to maintain your active membership status.
Access & Security
-
FOB Key Policies:
-
FOBs must be presented and scanned upon each gym entry
-
FOBs must never be loaned to anyone
-
FOBs remain the property of Essential Fitness QLD Pty Ltd at all times
-
Lost or stolen FOBs must be reported to staff immediately
-
Membership Suspension
-
Suspension Allowances:
-
12-month or Direct Debit memberships: up to 4 weeks suspension
-
6-month or Direct Debit memberships: up to 2 weeks suspension
-
3-month memberships: up to 1 week suspension
-
Monthly memberships: no suspension available
-
Facility Rules
-
Footwear: Closed-toe footwear must be worn in the facility at all times.
-
Hygiene: Towels must be used on all machines and benches during use.
-
Children's Policy:
-
Children under 12 may only use equipment under direct instruction or supervision of a Personal Trainer
-
Children are not permitted in the upstairs area during classes
-
Health & Safety
-
Health Disclosure: If you believe participating in fitness activities poses a risk to your health, you must inform staff in writing immediately.
MEMBERSHIP FEES
Membership Fee $________
Cancellation Fee: $22.00
Transfer Fee: $11.00
Temporary Suspension Fee : $50.00
FOB Replacement : Remainder owing on contract
MEMBER DECLARATION I confirm that I have read, understood, and agree to abide by this Membership Agreement and all Terms & Conditions. I understand this is an ongoing agreement that will continue beyond the initial term until I provide written notice of termination.
GYM RULES
Please help us maintain a clean, safe, and respectful environment for all members.
Equipment Care & Safety
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Re-rack your weights. Always clear the bar and return weights to their proper storage after use. No one wants to strip multiple plates before they can begin their workout.
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Return dumbbells and equipment. If you can set it up, you can pack it up! Don't leave weights or equipment lying on the floor.
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Respect the equipment. There is no reason to drop weights or slam weight stacks. Handle all equipment with care to prevent damage and ensure safety.
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No loitering on equipment. Equipment is for working out, not lounging. Please move on once your set is complete.
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Share during busy times. When the gym is crowded, be mindful of others. Limit your time on popular equipment and allow others to work in between sets.
Hygiene & Cleanliness
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Use a towel on all equipment. Towels are mandatory. Wipe down machines after each use with the wipe-its provided throughout the gym. No one wants to train in your sweat. Towels are available for hire or purchase at the front desk if needed.
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Dispose of rubbish properly. Use the bins provided for all waste and rubbish.
Dress Code
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Wear appropriate gym attire. Proper athletic clothing and closed-toe sports shoes must be worn at all times. Crocs, sandals, and open-toed footwear are strictly prohibited.
Behavior & Respect
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Mind your behavior and language. We're all here with different goals but the same purpose. Treat others the way you want to be treated and help maintain a positive, enjoyable atmosphere for everyone.
Remember: A clean gym is a happy gym. Thank you for your cooperation!